Job Description
El Buen Samaritano Episcopal Mission (“El Buen”) is seeking a Facilities Manager to oversee all building and grounds maintenance. The Facilities Manager will ensure work environment and surrounding building areas are suitable for use. Ideal candidate will be responsible for ensuring the facilities are safe, up to code, and fully operational, including cleaning, security, building maintenance and parking. The facilities manager will also be responsible for managing contractors, training new employees, and working with third party vendors.
Essential Functions:
- Staff Supervision
- Supervises all staff facilities staff (custodians, technicians, groundskeepers, day and evening porters, etc.) and external contractors
- Oversees grounds keeping contractor to ensure compliance with contract. Have appropriate vendors maintain sprinkler system and work with City on inspections.
- Serves as back up to cleaning team – emptying all trash containers from public areas and restocking all paper goods in restrooms, break room and kitchen
- Building Maintenance
- Performs or contracts for repair work and renovations; and maintaining all buildings, including electrical, plumbing, carpentry, painting, general repairs, power washing and air conditioner filter changes. If unable to perform task, secures professional to make those repairs.
- Oversees renovations, repairs and relocation projects as appropriate. Including contracted and volunteer maintenance workers.
- Plans and creates plans for replacements and repairs.
- Completes daily inspections and communicates with supervisor to provide updates.
- Oversees renovations, repairs and relocation projects as appropriate. Including contracted and volunteer maintenance workers.
- Ensures efficiency and effectiveness of all building systems
- maintains LED lighting, replacing bulbs and ballasts as necessary and keeping fixtures clean.
- maintains thermostats for air conditioners, keeping temperatures at acceptable levels and adjusting for unoccupied buildings and cost efficiency.
- keeps air conditioner units free of grass and dirt – clean periodically.
- ensures that all facilities including elevator meet health, fire and safety code requirements. Meets with inspectors as necessary.
- Maintains all equipment, tools, parts and supplies.
- Maintains files of warranties, records, licenses, inspections, service agreements, and contracts for various pieces of equipment and vehicles.
- Deals with emergency issues that arise. This position will generally be involved in anything that breaches the safety, security, or usability of the facilities. Facilities Manager will have contingency plans regarding what needs to be done if certain situations occur, such as equipment breaking down unexpectedly.
- Provides recommendations of vehicle repairs, equipment repairs, purchases of new/used equipment, purchases of new/used vehicles, building repairs.
- Support building maintenance functions during all multi-purpose building special events.
- Maintains inventory of storage building following the Records Retention Policy
- Vendor Contracts
- Maintains a database of vendors and record of building and property repairs and services
- Maintains warranties of supplies and equipment. Contacting appropriate vendors as necessary.
- Prepares and submits check requests and invoices for payment in a timely manner.
- Fleet Management
- Ensures El Buen’s vehicles are in good working order and meet all legal requirements for driving
- Maintains a database of vendors and record of fleet repairs and services
- Facilities Budget Preparation and Reporting
- Collaborates with appropriate management staff to prepare and implement budget
- Proficient with Microsoft Office Suite or related software as required to complete and maintain records
- Additional Requirements:
- Associates degree required; Bachelor’s degree preferred
- Experience managing the company’s type of facilities, vehicles, equipment and events preferred
- Assists in receipt of deliveries when needed
- Picks up donations as necessary.
- Picks up food at the food bank and bread as necessary
- Performs other duties as assigned
Competencies:
- Cultural Competency – demonstrates a commitment to the cultural competency development process; is self-aware and exhibits the ability to accept and respect differences and interact effectively with people of different cultures and socio-economic backgrounds; endeavors to deliver services that are respectful of and responsive to the beliefs, practices and cultural and linguistic needs of diverse constituents.
- Development and Continual Learning – displays an ongoing commitment to learning and self-improvement; seeks and acquires new competencies, work methods, ideas, and information to improve own efficiencies and effectiveness in the role; asks for and utilizes feedback to improve performance; timely completes all assigned training courses.
- General Approach to Work – is committed and takes personal responsibility for the quality and timeliness of work; demonstrates initiative, flexibility, cooperation, and accountability; adapts to changing business needs, conditions and work responsibilities; schedules work effectively and makes efficient use of time while at work.
- Interpersonal/ Communication Skills – consistently demonstrates effective oral and written communication at all levels; engages in interactive dialogue (combination of speaking and listening; demonstrates a respect for differing views; shares information appropriately, timely, with tact and diplomacy; keeps his/her supervisor(s) informed as appropriate.
- Judgment/ Decision-Making Skills – sets and carries out priorities; develops logical and creative solutions to problems and makes effective decisions; identifies areas for improvement and either works with team and supervisor to implement or recommends to supervisor.
- Professionalism – works effectively under pressure; treats co-workers and other associates with professionalism and respect; welcomes, responds, and takes corrective actions and constructive criticism; embraces own responsibilities and holds self and others accountable; diplomatically handles challenging or tense interpersonal situations; earns others’ trust and respect through consistent honesty and professionalism in all interactions; displays a respect for others’ time and attention by adhering to attendance and punctuality guidelines.
- Safety focus – performs work in a safe manner at all times; adheres to all workplace and trade safety laws, regulations, standards, and practices; avoids shortcuts that increase health and safety risks to self or others; reports potential hazards or safety concerns of which they become aware; utilizes personal protective gear and other safety equipment as appropriate.
- Teamwork and Partnering – Encourages unity within a team to achieve goals and deliverables; acknowledges and celebrates the achievements of others; builds constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect; maintains an open, approachable manner and treats others fairly and respectfully; preserves others’ self-confidence and dignity and shows regard for their opinions.
Knowledge, Skills and Abilities:
A minimum of five (5) years of experience with a proven track record of maintaining a property of equivalent size and complexity
- Strong work ethic, self-directed and able to coordinate multiple tasks, and highly motivated.
- Able to work well independently and as a member of a team; able to work collaboratively, flexible and able to adapt to situations and manage change effectively
- Able to efficiently address crises and problem-solve with open communication
- Able to plan work schedule respective to program needs, including working evenings or weekends if needed.
- Valid driver’s license and acceptable driving record. Eligible for coverage under organization’s insurance policy
- Excellent knowledge of facilities management and maintenance.
- Ability to prioritize assignments as necessary.
Work Environment and Physical Demands:
- Frequent lifting over 30 lbs.
- Frequent standing, bending, stooping, kneeling.
- Manual dexterity
- Hearing and Visual acuity.
- Frequent automobile travel to suppliers. Continuous outdoor and indoor work.
- Occasional weekend work.
- Frequent verbal contact with others.
- Rapid work pace with frequent deadlines
Criminal background check will be conducted on all final candidates.
Safeguarding certification is required in order to work as an employee at El Buen Samaritano Episcopal Mission (El Buen), an institution of the Diocese of Texas. The steps in this process help to protect the individuals who are employees; the children, youth or adults with whom you work, and the institution (El Buen) where you work. Our goal is to make El Buen a safe place where each person is treated with care and respect.
The qualifications and physical demands listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made in accordance with the ADA to enable individuals with disabilities to perform the essential job functions.
Job Type: Full-time
(Salary to commensurate with experience)
To apply: please send a resume to sfreitag@elbuen.org